Select Board
Minutes of the meeting of 4/19/16
Meeting Opened at: 9:10am
Select Board Members Present: Scott Jenssen, Chairperson, Kenn Basler, and Steve Weisz
Also in attendance: Carol Edelman, Barbara Gauthier, Don Clawson, Ray Tryon and Julio Rodriguez
Miscellaneous Items Reviewed:
1. The Board reviewed the loan rates for the transfer station and the fire truck was reviewed. The first payment for the fire truck will not be until FY18. The Finance Committee as a whole has not had a chance to discuss the loan options. After discussion, Don recommended to stick with a 6 – 7 year loan for both. The Board agreed to wait on making a final decision until the Finance Committee has a chance to review the numbers during a posted meeting.
2. The Board, Don C and Barbara reviewed the warrants to prepare for town meeting and questions the Board anticipates may be asked.
a. It was agreed that we will require a more detailed explanation on revolving accounts from the Accountant and how he came up with the capped amounts.
b. It was agreed that we will require a more detailed explanation on why the Treasurer’s expenses have increased so dramatically.
c. The Board would like the current balance in the retiree health stabilization fund.
d. Discussion ensued about why the meeting house line item was zeroed out: this is because the fee paid to the firehouse to use their facilities is rolled into the rent and we have not rented the meetinghouse facilities in 5 or more years.
3. The Board asked M. Noe to confirm that the Clerk, Jennifer Brown has eliminated all posted office hours and to schedule a time for her come to the next meeting to discuss her decision. M. Noe confirmed this. The Board then asked M. Noe to get a legal opinion on whether a Town Clerk, (an elected official) can eliminate all public hours and operate “by appointment only”. Jen was contacted during the meeting about her availability on Monday and she responded that she would not meet with the Board.
4. Bill Johnson, Steve Weisz and Cliff Weiss were appointed to the Broadband Committee thru June 30, 2016.
5. Scott has spoken to the Building Commissioner regarding the reason that a stop work order was placed on the construction of the back stop of the baseball field - no one at Berkshire Fence has a current CSL license. Kenn made a motion that the town should act as the general contractor and assume responsibility and liability for the project. The motion was seconded and unanimously approved.
6. Kenn asked for an update on getting the credit card system set up; Steve met with the current Treasurer who stated she didn’t have time to work on this while preparing for the audit. This will be added to the agenda on Monday to discuss with the Treasurer.
7. Steve is going to follow up with Tryon Construction, the Monterey Water Company and the Director of Operations about getting the Community Center water line replaced. Monies aren’t currently budgeted for this project so Steve will also speak to the Finance Committee.
8. Minutes from 4/11/16 were approved.
9. Administrative Assistant’s weekly report was reviewed.
10. Police Chief’s weekly report was reviewed.
11. The May Select Board Corner article was approved.
A motion was made and unanimously approved to adjourn the meeting at: 11:47am
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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